NEW DATES FOR AUDITING PREPARATION ANNOUNCED - 2021 Q3 Update

[Camille Herbert - European Academy]

Dear Colleague,

As you are probably aware of, the European Commission is sending out Letters of Announcement asking beneficiaries to prepare for an upcoming audit. Involved in funded projects ourselves, we have noticed that an alarming number of partners were unaware of their record keeping obligations and the potential consequences of incorrect financial management repeating entirely preventable mistakes.

For this reason, in European Academy we worked with former Auditors of the European Commission to develop the course on "Financial Administration & Auditing Preparation for E.C. Funded Projects". This online course is an opportunity to grasp the basic principles for managing the EC funds under the H2020 framework. It is addressed to all those project managers, accountants, financial officers, who on a daily basis have to document and keep detailed information on how they spend the EC money.

Short Course Agenda:

Day 1
Legal Framework behind the H2020 Financial Framework and changes under the new programming period 2021-2027 Horizon Europe
The EC Financial Regulation – legal basis for EU funding, principles, management modes, control standards for a Sound Financial and Control Management system
The H2020 Budget and Multiannual Work Programmes
Horizon Europe 2021-2027 – how it steps on H2020 and how it differs (rules, reimbursement rates)
Participation in the Guarantee Fund – the EC risk reserve tool
The Grant Agreement and its Annexes – what the Commission wants from beneficiaries and what it awards them

Eligibility of costs subject to reimbursement
Common principles of eligibility
Direct vs. Indirect costs
Keeping records
Actual vs Unit costs accounting

Direct costs – Personnel costs
Productive hours and hourly rate
Supplementary contracts
Unit costs (SME owners and Natural persons)

Day 2
Direct costs
Subcontracting and Implementing contracts
Financial support to Third Parties
Travel and subsistence allowances
Other direct costs
-Equipment
-Administrative costs
-Non-recoverable VAT

Indirect costs
General rules
Flat rate
Ineligible costs – identify and avoid errors from claiming them
How to treat Income from H2020 project?
EC Audits and conditions for final payment
Examples and questions


Our upcoming scheduled course dates are as follows:

> 16-17 September 2021 Online - FULLY BOOKED

> 23-24 September 2021 Online - LIMITED SEATS

> 14-15 October 2021 Online

> 28-29 October 2021 Online

> 11-12 November 2021 Online

> 2-3 December 2021 Online

> 13-14 January 2022 Online

As all our courses have currently limited availability, should you wish to participate to any of these sessions, or any other of our Upcoming Courses, reserve your seat at your earliest convenience or come back to me and I will be more than happy to prepare your enrolment. 

For any further information or details, please feel free to contact me.



Best regards,

Camille

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