Materials management and purchase policy & procedure, E- procurement in Govt.
E4 National Council For training & Social Research
info at nctsr.com
Mon Aug 18 14:52:17 UTC 2014
National Council for Training & Social Research
Post Box No 9536, B-233, 3rd Floor Vivek-Vihar-I, New Delhi-110095
Phone : +91-22145234, +91-2245235, +91-11-43561025, +91-11-43544923
Fax Nos : +91-11-22144978, +91-11-42424964 (M) +91-11-9811094923
E-mail: <mailto:nctsr at edcnic.com,%20edc1977 at gmail.com,%20/Website>
nctsr at edcnic.com, edc1977 at gmail.com, /Website: www.nctsr.com
Ref. No. : 369/M/10-14
New Delhi, The Dated : 18th August, 2014
To,
By Email Only
NATIONAL INSTITUTE OF TECHNOLOGY HAMIRPUR,
HIMACHAL PRADESH
PIN 177 005
INDIA
pkg-multimedia-maintainers at lists.alioth.debian.org
Subject:- “ Materials management and purchase policy & procedure, E-
procurement in Govt.
departments, autonomous bodies” Technical Work shop
Date 09-10 October, 2014
Dear Sir/Madam,
National Council for Training & Social Research (NCTSR) Established by the
Ministry of Program Implementation (Govt. Of India). serves as the apex body
and representative of the various segments of Indian Industry with the
mandate to provide impetus to collective interest in organized
infrastructural development of the nation.
We invite your kind attention to the coverage of the program. We assure you
that the program will be very useful for officers and staff in the
Headquarter Office, Regional Offices and other subordinate offices of
Central Government, Central Autonomous Bodies and PSU’s which follow the
Central Government rules and help promote up gradation of technical
standards in the context of human resource development.
We crave indulgence on your valuable time by requesting you kindly to peruse
the below details relating to the workshop cited as subject. The objectives
of the program are:-
OBJECTIVES
Ø To acquaint the participants with the scope and functioning of a Purchase
Organization.
Ø To enable the participants to have a clear perception of the financial
rules pertaining to purchase of stores.
Ø To give an overview of procurement planning and modes of purchase.
Ø To discuss in detail the practice and procedure of Bid Management and
Contract Award.
Ø To explain legal intricacies in Purchase Contracts and Safeguards to be
undertaken.
Ø To explain measures to be taken for effective Post Contract Management.
Ø To elucidate the procedure for Rate Contract and its Benefits.
Ø To state the steps to be taken for disposal of
surplus/obsolete/unserviceable stores.
Ø To elucidate measures to be taken for quality Assurance.
Ø To create awareness with regard to making E-Procurement.
Ø CVC Guidelines
Ø Need & Scope of Contract Management & Materials Management.
OUR CENTRE
Our center, engaged inter alia in undertaking Training Programs on various
subjects for the benefit of the officers working in Govt. Department, Public
Sector Undertakings, autonomous bodies etc. for the past eleven years.
Because of our top grade Faculty, decent facilities at the venue of
training and personnel attention, we have been getting highly encouraging
response and heartening feedback from the participants. More than 750
organizations sent their officers for training to our Centre These
organizations noticed a perceptible improvement in the efficiency of their
nominees.
We undertook in-house training programs in some of the organizations namely
National Backward Classes Finance & Development Corporation- New Delhi, ISRO
–Sriharikota, BIS-Noida, Central Pollution Control Board Delhi, Mazagon
Docks-Mumbai, The State Trading Corporation of India LTD. New Delhi, Bharat
Immunologicals & Biologicals Corporation Limited- Bulandshahr, Min. of
Commerce & Industry (Department of Industrial Policy and Promotion), (Tariff
Commission), (Office of Economic Adviser)- New Delhi, Coffee Board
;(Coimbatore, Chickmagalur & Calcutta), The Govt. Examiner of Questioned
Documents- Shimla, JIPMER-Pondicherry, Institute of Hotel Management,
Catering & Nutrition- New Delhi, NALCO Mines & Refinery Complex, Damanjodi,
Oil India Limited-Assam, Lady Reading Health School-Delhi,IIT Kanpur,
National Buildings Construction Corporation Limited- Delhi, Institute of
Liver and Biliary Sciences- Delhi, 31 Movement Control Unit Air Force
Station Palam New Delhi, National Council for Cooperative Training-New Delhi
and several others.
We would also welcome invitation from your side for In- House Training
programme at your premises.
We also undertake studies on various subjects e.g. administrative,
financial, disciplinary metters etc.
Thank you and assuring you of our best service as per our tradition,
With best regards.
Yours faithfully,
For National Council For Training & Social Research
Description: C:\Users\user\Desktop\Sinatures\Deepak Gupta.jpg
Deepak Gupta
(Addl. Director)
Mobile No. :- 09212114923
THE NEED
Scandals in Govt purchases are highlighted in the headlines of newspapers
more often than one would expect. Scandals are mainly because of
circumvention of the rules and regulations laid down for purchase. Avarice
and caprice come into play when unscrupulous suppliers are able to hoodwink
Purchase Officers especially those who are bereft of in depth knowledge of
the rules and regulations on the subject. Therefore, the need is to impart
proper training to Purchase Officers and their superiors in each and every
organization.
OUR FACULTY
We have our own regular Faculty. In Service officers are also invited by us
as Guest Faculty. All our faculty members have rich purchase experience
since they are mostly retired Joint Secretaries of the Govt of India.
OUR REGULAR FACULTY
Ø Shri M.C.Panda : Addl. Dir. Gen. D.G.S&D
Ø Shri Ravi Gupta: Addl. Dir. Gen. D.G.S&D
Ø Shri K.K. Ghosh: Jt. Secretary, Min of Home Affairs
Ø Shri Mk.K. Bhatnagar: Dy. Dir. Gen.D.G.S&D
Ø Shri A.K. Srivastav : Dy. Dir.Gen.D.G.S&D[Retd.]
Ø Shri Surjit Lal: Dy. Dir.Gen.D.G.S&D[Retd.]
Ø Shri Harbans Lal: Dy. Dir.Gen.D.G.S&D[Retd.]
Ø Shri A.N. Kapur :Director [Trg.].
Guest Faculty is invited from premier Purchase Departments of the Govt of
India.
METHODOLOGY
Our main emphasis is on having full involvement of the participants in the
subject matter under discussion. Our faculty members deliver lectures
intercepted by discussion with participants on each topic so as to ensure
that they get full grasp of the subject and have clear concept of the rules
and their application. Case studies, group discussion, exercises etc. are
also held.
PROGRAMME COVERAGE
Ø Need & Scope of Contract Management
Ø Execution and Monitoring of the Contract.
Ø CVC Guidelines
Ø Public Procurement in India – An Overview
· Historical background.
· Fundamental Principles of Public Buying.
· Transparency, Fairness.
· Efficiency, Economy and Accountability.
Ø General Financial Rules
· Objectives.
· Modification of the rules – Procedure.
· Financial Propriety
· Modes of Procurement
· Local Purchase
· Bid system.
Ø Procurement Planning
· Items to be procured
· Quantity to be procured
· Broad Specifications
· Mode of Procurement.
· Eligibility criteria for goods.
· Eligibility and qualification of Bidders.
· Delivery Schedule
Ø Procedure for bidding
· Procedure for settlement of disputes.
· Criteria for-
a) Determining responsiveness of bids.
b) Evaluating the bids on common platform.
c) Awarding contract to the responsive lowest bidder.
Ø Preparation of Bid Documents
· Instructions to bidder
· Conditions of Contract
· Schedule of Requirement.
· Specifications and allied Technical Details.
· Price Schedule for quoting prices.
· Contract Form
· Making Bidding document self contained and comprehensive without
ambiguity.
Ø Tender Enquiry- Opening & Evaluation of Tenders
· Bid Publicity.
· Sale of Bid Documents
· Submission of Bids.
· Bid opening.
· Bid Evaluation.
· Spot Comparative Statement
· Ranking Statement
· Rejection of Bids
Ø Award of Contract
· Technical specifications of items/packing.
· Contract conditions, General.
· Special conditions of contract.
Ø Contract Management
· Constitutional provisions.
· General principles of contract.
· Standard Forms.
· Contract Document –Financial limits.
· Cost Plus Contract
· Price Variation Clause.
· Payment of Duties and taxes.
· Foreign exchange fluctuations, etc.
· Lumpsum contracts.
· Liquidated damages.
· Warranty clause.
· Acceptance/Rejection of goods.
· Amendments of contracts.
· Resolving disputes
· Monitoring of contracts.
· Bank guarantee or other instruments.
Ø Quality Assurance
· Pre-dispatch inspection.
Ø E-Procurement
· Final Inspection
· Consumer’s right of rejection
· Preliminary examination of goods on receipt.
Ø Disposal of Goods
· Identification of stores for disposal
· Modes of disposal
NOMINATION
Each Nomination, Residential/ Non Residential, should be accompanied
by a Demand Draft of the required amount drawn in favor of “National
council for Training & Social Research” payable at New Delhi and should be
sent in advance along with the nomination. Payment for Defence Employees
will be received after completion of the course and submission of our
pre-receipted Bills. Cheques of Outstation Units will not be accepted.
Substitution of nominees can be permitted.
Each nomination should contain the following information:-
1. Name & Complete Address of the Organization
2. Name of the participants.
3. Designation
4. Office Address with Tel. No./Fax No. & Email Address
5. Residential Address of the nominee with Ph.No./ Mob.No.
6. Academic Qualification
7. Experience
8. Details of Demand Draft/ Cheque sent.
9. Sponsoring authority’s Name, Designation, Office Address & Tel.
No./Fax No. & Email address.
FEES
Non-Residential: Rs.13,600/- Per Candidate.
Residential: Rs.23, 600/- Per Candidate on Twin Sharing Basis. The other
nominee of the same gender should be from the same organization otherwise
he/she would be charged on Single Occupancy.
Single Occupancy: Rs. 29,600/- Per Candidate
Opting for residential accommodation are requested to go directly and stay
in A/C rooms at “Hotel Ivory Palace, 14A/27,W.E.A, Channa Market, Near Karol
Bagh Metro Station, Karol Bagh, New Delhi -1100005.
It is clarified that the accommodation arrangement made by NCTSR in the
Hotel Ivory Palace, is only to assist the participants regarding their stay
and is absolutely optional. Participants are free to stay at any other place
of their choice and convenience.
Check In - 8th October, 2014.
(Afternoon)
Check Out- 10th October, 2014. (Forenoon)
Non-Residential-Please send the payment in advance on before commencement
of the Program
Residential-Accommodation would be available if confirmed Payment in
advance before Commencement of the Program.
Payment may please be made through Bank Draft in favor of “National Council
for Training & Social Research” payable at New Delhi.
TEA/COFFEE BREAK 11:15 AM to 11:30
AM
03:15 PM to 03:30 PM
LUNCH 01:00
PM to 02:00PM
LAST DATE
Registration for Residential accommodation is 6th October, 2014 and for
Non-Residential is 07th October, 2014.
ADMISSION PROCEDURE
Admission will be made on first come first served basis only. Intimation
regarding admission of the nominee to the program will be communicated as
soon as possible after the receipt of nomination.
PROGRAMME DURATION & SCHEDULE
It will be a three days Technical Workshop from 09th October, 2014 to 10th
October, 2014 and will be conducted from 10 AM to 5 pm daily. There will be
4 sessions each day. Each session will be of 75 minutes duration.
VENUE
The workshop will be held at “Hotel Janpath, Janpath Road, Connaught Place,
New Delhi – 110001, India
REPORTING TIME
The participants are to report for registration at 9:30 AM at the venue
Hotel Janpath,
ARRANGEMENTS BY US
Working Lunch, Tea/Coffee with Snacks, Course material, Pad, Pen,
Bag/Folder, Participation Certificate.
Transport,:-The candidates have to make their own arrangements. The venue of
workshop viz Hotel “The Janpath ” is 3 km from New Delhi Railway Station .
Metro Train is available from Karol Bagh Metro Station to Rajiv Chowk
Metro Station & back for your comfortable journey. “Hotel Janpath, Jan path
Road, Connaught Place, Delhi – 110001, India is at a walking distance
from Rajiv Chowk Metro station.
Certification
The participants will be awarded certificates on completion of the course
without any absenteeism on 3rdday at the end of the course.
FURTHER INFORMATION
It is herby reaffirmed that the aforesaid Program shall be conducted as Per
schedule and will not be changed / postponed or cancelled except for
reasons unforeseen & beyond our control. Further enquiries and
correspondence regarding admission and other matters relating to the
program may be addressed to:
Note: Or You can call the Central Line 09811094923 for any queries regarding
the
Workshop Further enquiries and correspondence regarding admission and other
matters relating to the program may be addressed to:-
Deepak Gupta
(Addl. Director) Mob 09212114923
E Mail:- <mailto:edc1977 at gmail.com> edc1977 at gmail.com
Malika Sethi
Prog Co-ordinator
Note: - In house Training Program are also organized by us. In-house
training programs at the premises of sponsoring organizations – Subjects can
be selected by the sponsors.
Our Objective: Up gradation of standards of performance of Central Civil
Services, Employees of Central Autonomous Bodies and Central Public Sector
Undertakings as also of Private Sector.
Our Strategy: Maintain high Professional standards of training.
Working Style: Innovative, Public relations Policy : Honest and straight
forward dealings.
National Council for Training & Social Research
NOMINATION FORM
(Additional typed or photocopies may be prepared if so needed)
To,
Sh. Deepak Gupta
Addl. Director
National Council for Training & Social Research
B-233, T/F Vivek Vihar-I,
New Delhi-110095
Ref:- Your Circular No.
369/M/10/2014
Dear Sir,
In response to your circular cited we sponsor the
following officials/staff for participation in the technical workshop on “
Materials management and purchase policy & procedure, E- procurement in
Govt. departments, autonomous bodies” Venue at Hotel Janpath, Janpath Road,
Connaught, Place, Delhi – 110001, India.
S.NO.
NAME OF CANDIDATE
OFFICE ADD. & TELEPHONE NO.
RESIDENTIAL ADD. & TELEPHONE NO.
1.
2.
3.
PROFILE OF THE SPONSORED CANDIDATES
S.NO.
NAME OF CANDIDATE
DESIGNATION
*FUNCTIONAL DISCIPLINE
** HIERARCHICAL LEVEL
1.
2.
3.
*Functional Discipline : Scientist—1, Personnel Management-2,
Financial Management-3, Technocrat-4, Vigilance-5, Legal-6
** HIERARCHICAL LEVEL: Top management level with decision making powers-1,
Middle Management Level-2, operating Level-3.
DETAILS OF SPONSRING AUTHORITY
Name : ___________________________________________
Designation:____________________________
Name of the Organisation: __________________________________________
Address:____________________________________________________________
_____________________________________________________________________
Telephone:________________ Fax:________________________
Email:___________________
Please find enclosed crossed demand draft as noted below in favor of “
National Council for Training & Social Research” at New Delhi.
RTGS,NEFT & Ecs payment/DD/ Cheque No._____________________
Dated________________________ Drawn on______________ _____________
Amount Rs.__________________________.
Place:
Signature:
Date:
Designation:
FOR OFFICE USE ONLY
NAME OF ORGANIZATION
ORG.ID NO.
ACPT. STATUS
PRG.NO.
DATE OF CONFIRMATION
MODE OF CONFIRMATION
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