[Soc-coordination] [GSoC Mentors] Re: 2013 Google Summer of Code Mentor Midterm Evaluations 29 July - 2 August

[Carol Smith]

Hi everyone,

This is just a friendly reminder that evaluations are now open. The
deadline is 19:00 UTC on Friday, 2 August. Late evaluations will not
be accepted for any reason. Submit today!

Cheers,
Carol

On Sun, Jul 21, 2013 at 1:49 PM, Carol Smith <carols at google.com> wrote:
> Hi GSoC 2013 Mentors and Org Admins,
>
> Per the program timeline [0], starting on Monday, 29 July you will will be
> able to submit an evaluation of your student(s)' progress on their projects
> thus far. Here's some important info on midterm evaluations for those not
> familiar:
>
> Midterm evaluations are done via Melange [1]. Starting at 19:00 UTC on 29
> July you will be able to submit an evaluation for your student(s).You can
> find the evaluation links on your dashboard under 'Evaluations', one for
> each student you are a mentor (or co-mentor) for. If you are curious about
> who can see evaluations after they are submitted, please check out the FAQ
> on Evaluations [2]. I have also pre-published the evaluation questions below
> in this email so you can prepare.  The deadline is 19:00 UTC on Friday, 2
> August.
>
> You may not submit your evaluation before or after the evaluation window.
> Please ask your org admin to submit yourevaluation for you if you absolutely
> cannot submit yours during the time allotted. Primary mentors, co-mentors,
> and org admins may all submit evaluations of their students.**Students must
> have an evaluation on file from both themselves *and* their mentors in order
> to receive their midterm payments.** There is no excuse for missing the
> submission of a student's evaluation.
>
> You must submit an evaluation for every student you are the primary mentor
> for this year. You must fill out the entire survey in one session as there's
> no auto-save in Melange. You may submit, modify, and resubmit an evaluation
> as many times as you choose up until the deadline.
>
> Please note that failing a student at the midterm evaluation means *this
> student is immediately removed from the program.* There is no way to fail a
> student at the midterm and have the student continue with the program to try
> to "make it up" at the final. If your student fails, your student is out.
>
> You might find the FLOSS manual on GSoC evaluations [3] helpful as well.
> There's some excellent wisdom in there from your fellow mentors and org
> admins on the evaluation process.
>
> Finally, a reminder: This year we will not allow any mentor who misses an
> evaluation deadline to attend the mentor summit (assuming no one else
> submits the evaluation on the mentor's behalf before the deadline either).
> Also, any org that misses 2 or more evaluation deadlines (for the midterm,
> final, or midterm and final combined) will not be invited to attend the
> mentor summit this year.
>
> Please let me know directly if you have questions or concerns.
>
> [0] - http://www.google-melange.com/gsoc/events/google/gsoc2013
> [1] - http://google-melange.com
> [2] -
> http://www.google-melange.com/gsoc/document/show/gsoc_program/google/gsoc2013/help_page#9._How_do_evaluations_work
> [3] - http://www.booki.cc/gsoc-mentoring/evaluations/
>
> Cheers,
> Carol
>
> ------
>
> How many years have you been a mentor for Google Summer of Code (Total -
> this doesn’t have to be consecutive)?
>
> This is my first year
>
> 2-3 years
>
> More than 3 years
>
> If you answered 2-3 years or more than 3 years, what years did you
> participate?
>
> How many years have you been a student in Google Summer of Code?
>
> I have never been a student
>
> 1 year
>
> 2 years
>
> 3+ years
>
> If you answered 2 years or 3+ years, what years did you participate?
>
> At what point did you first make contact with your student?
>
> Before the program was announced
>
> After my organization was selected to participate in Google Summer of Code
>
> During the student application/acceptance phase of the program
>
> During the community bonding period
>
> After the start of coding
>
> How often do you and your student interact?
>
> Daily
>
> Every few days
>
> Weekly
>
> Every few weeks
>
> Monthly
>
> Less than once a month
>
> How do you communicate with your student? (Check all that apply)
>
> Google+ Hangout
>
> Voice (phone, Skype, etc.)
>
> IM/IRC
>
> Private emails
>
> Mailing Lists
>
> Student blog updates
>
> In-person meeting(s)
>
> Other
>
> Of the communication methods listed above, which do you use most frequently?
>
> How much time do you spend on Google Summer of Code per week (take into
> consideration your interactions with your student as well as time working
> with your org and on your own)?
>
> 1-5 hours
>
> 5-10 hours
>
> 10-15 hours
>
> 15-20 hours
>
> More than 20 hours per week
>
> How many time zones apart from your student are you?
>
> Less than 3
>
> 3-6
>
> More than 6
>
> How often do you require status updates from your student?
>
> Daily
>
> Every few days
>
> Weekly
>
> Only when explicitly asked for by me
>
> Please rate the quality of your interactions and communications with the
> student (consider his/her communication with you as well as your responses).
>
> Very Good (Student is regularly responsive and the quality of communication
> is high)
>
> Good (Student is somewhat responsive and the quality of communication is
> okay)
>
> Bad (Student is only somewhat or not at all responsive and the quality of
> communication is low)
>
> Please rate the quality of the student’s interactions with your organization
> and community.
>
> Very Good (Student is regularly responsive and the quality of communication
> is high)
>
> Good (Student is somewhat responsive and the quality of communication is ok)
>
> Bad (Student is only somewhat or not at all responsive and the quality of
> communication is low)
>
> Is your student on track to complete his/her project?
>
> The student has already completed his/her project
>
> He/she is ahead of schedule
>
> He/she is on schedule
>
> He/she is behind schedule
>
> Please rate the quality of code/work the student has produced thus far.
>
> Amongst the best people I’ve ever worked with
>
> Solid-quality performance
>
> Good performance
>
> Mediocre performance
>
> Disappointing or not performing at all
>
> How do you feel about the new Google Summer of Code timeline?
>
> Less accommodating to my school/work schedule
>
> Equally accommodating to my school/work schedule
>
> More accomodating to my school/work schedule
>
> If you answered “less accommodating” above, what would be a better schedule
> for you?
>
> Give an example of a very good or very bad interaction you had with your
> student.
>
> Anything else you’d like to tell us or suggestions on how we could improve
> the program?
>
> For the midterm evaluation, should this student pass or fail?
>
> Pass
>
> Fail

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