[Soc-coordination] GSoC Mentors: GSoC Mentor Summit 2013

[Daniel Pocock]

On 02/07/13 22:16, Sukhbir Singh wrote:
> Hi everyone,
>
> We had six mentors who were interested in going to the mentor summit:
> Daniel, Olly, Stefano, Sylvestre, Paul and Luke.
>
> As discussed in the #debian-soc-mentors IRC channel, the lucky mentors
> who get to go are Daniel and Sylvestre. Luke is in the waiting list in
> case a spot opens up. Daniel was selected because he has never
> attended the summit before, and for the other mentors, we picked the
> names randomly.

Great, thanks for choosing us - it sounds like a lot of fun

Is there anybody else from Debian in the area or any other events/local
meetings very close to the mentor summit?  It would be good to meet up
with other local people for key signing and socialising during the visit.

> The selected mentors should sign up for the summit ASAP if they want
> to stay in the Wild Palms :)
>

I've just started looking over the details and made a hotel reservation.

I understand all the money has to go through Debian, who should I liaise
with for that?

Carol's email suggests that flights should be paid after Google approves
a PO - but I think that would be difficult in practice because
international flight prices change a lot and most airlines don't make
reservations without immediate payment any more.  Can one of the admins
confirm that we can go ahead and book flights as soon as we find a good
deal and without waiting for the Google PO approval process?

The wiki also mentions a travel expense limit of $2,200 - it's not clear
whether that is per person or if that is the total that Sylvestre and I
both have to work within.  As we are both coming from Europe, I imagine
we would spend $1,000 each on flights unless we find some promotional
prices.  The hotel appears to be $109 per person, per night, they pay a
maximum of 2 nights.  Google expects us to pay 50% of that personally if
we bring our partners (which may be the case for me).  That means we
have to spend less than $900 each on the flights if it is just $2,200
max for Debian.

Regards,

Daniel