[Soc-coordination] GSoC Mentors: GSoC Mentor Summit 2013

[Sylvestre Ledru]

Le 03/07/2013 10:54, Daniel Pocock a écrit :
> On 02/07/13 22:16, Sukhbir Singh wrote:
>> Hi everyone,
>>
>> We had six mentors who were interested in going to the mentor summit:
>> Daniel, Olly, Stefano, Sylvestre, Paul and Luke.
>>
>> As discussed in the #debian-soc-mentors IRC channel, the lucky mentors
>> who get to go are Daniel and Sylvestre. Luke is in the waiting list in
>> case a spot opens up. Daniel was selected because he has never
>> attended the summit before, and for the other mentors, we picked the
>> names randomly.
> Great, thanks for choosing us - it sounds like a lot of fun
Idem. Thanks :)
>> The selected mentors should sign up for the summit ASAP if they want
>> to stay in the Wild Palms :)
>>
> I've just started looking over the details and made a hotel reservation.
>
> I understand all the money has to go through Debian, who should I liaise
> with for that?
>
> Carol's email suggests that flights should be paid after Google approves
> a PO - but I think that would be difficult in practice because
> international flight prices change a lot and most airlines don't make
> reservations without immediate payment any more.  Can one of the admins
> confirm that we can go ahead and book flights as soon as we find a good
> deal and without waiting for the Google PO approval process?
>
> The wiki also mentions a travel expense limit of $2,200 - it's not clear
> whether that is per person or if that is the total that Sylvestre and I
> both have to work within.  As we are both coming from Europe, I imagine
> we would spend $1,000 each on flights unless we find some promotional
> prices.  The hotel appears to be $109 per person, per night, they pay a
> maximum of 2 nights.  Google expects us to pay 50% of that personally if
> we bring our partners (which may be the case for me).  That means we
> have to spend less than $900 each on the flights if it is just $2,200
> max for Debian.
>
The hotel is paid directly by Google. The $2200 are just for the plane.

Sylvestre